Facilities Coordinator
Employment: Special Projects
Type: Full Time
Location: 1140 Business Center St 202, Houston Tx 77043, TX
"You can make a difference in the life of an oncology patient and find your career satisfaction by joining our team of healthcare professionals today."
About Oncology Consultants
Oncology Consultants has been a premier adult medical oncology & hematology practice in Houston, TX for over 40 years. Our healthcare team is committed to provide state of the art cancer treatment in a caring environment as we continue to expand our oncology services in the metropolitan region.
About the Position
The facilities coordinator helps oversee and manage the day-to-day operations of a facility. Responsible for providing general project support under the direction of management. Assist in managing the maintenance and operation of all facilities and properties. Ensures facilities maintenance work, follows safety standards, conforms to specifications, and that work orders are tracked and completed within the guidelines. Assist in managing and overseeing the daily operations of office services. Assist in delivery of office services such as document processing and retention, mail, office equipment, purchasing, and facilities maintenance that meet the needs of the organization. Organize and maintain files and databases. Capable of resolving escalated issues arising from operations and requiring coordination with other departments.
Shift Schedule:
- Mon - Fri: 8am - 5pm
Benefits:
- Insurances: Life, medical, dental, short term and long-term disability
- 401K
- Free parking
- PTO
- Holidays
- Competitive salary
- Employee Assistant Program
- Tuition Reimbursement
- Pet Insurance
ESSENTIAL DUTIES AND RESPONSIBILITIES.
- Assist the Director of Facilities in all aspects of project implementation as needed.
- Serve as the liaison for building management, including maintenance requests, insurance certifications, etc. ·
- Create and facilitate office maintenance, repairs and installations.
- Coordinate maintenance of office furniture, case goods, modular units, service supplies, equipment rentals/leases, (Multifunction copiers, Water coolers, postage, etc.)
- Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
- Coordinate maintenance of Contract Services (Cleaning Services, Linen Services, Medical Waste Services, Shred-it, Courier Services, etc.)
- Responsible for purchasing products as directed and approved by the Director of Facilities.
- Oversees the planning and installation of furniture, equipment, and finishes in accordance with designated plans. ·
- Maintains deadlines on deliverables and communicates with staff and vendors regarding such as necessary.
- Set up, maintain, and organize the department's central files, information, and filing.
- Creates/Assists the Director of Facilities and maintains all copies of contracts, purchase orders, change orders, etc.
- Manage all vendor relationships, contracts, and service schedules. (e.g., document shredding, pest control, Bio-Waste, etc.)
- Establishes and maintains communications with Vendors and Subcontractors.
- Review invoices for accuracy before sending them to Accounts Payable.
- Responsible for special projects as assigned while balancing day-to-day workload.
ADDITIONAL DUTIES AND RESPONSIBILITIES
- Performs other duties that may be added or changed as the course and scope of the job directs.
- Assists with special projects as requested.
QUALIFICATION REQUIREMENTS:
- Very detailed-oriented with an ability to perform at a high level of organization
- Proficient with Microsoft Office programs, including Word, Excel, and Outlook
- Must possess the ability to communicate effectively via phone and email with vendors and all team members.
- Ability to work independently, multi-task, and meet deadlines based on prioritization
- Ability to maintain discretion and confidentiality at all times
- Positive, professional appearance and attitude required
EDUCATION and/or EXPERIENCE:
- 2+ years of relevant experience
- Degree preferred, not required
LANGUAGE SKILLS: Strong Verbal and written communication skills
COMMENTS: This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management can add or change the duties at anytime.
Oncology Consultants is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
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