Administrative / Office Assistant
Employment: Special Projects
Type: Full Time
Location: Houston, TX
"You can make a difference in the life of an oncology patient and find your career satisfaction by joining our team of healthcare professionals today."
About the Position
This position is responsible for performing general administrative, office support for practice special projects.
Shift Schedule:
- Mon - Fri: 9am - 6pm
Benefits:
- Insurances: Life, medical, dental, short term and long term disability
- 401K
- Free parking
- PTO
- Holidays
- Competitive salary
Essential Duties and Responsibilities:
- Review, Maintain and process incoming Special Project emails.
- Document control - data entry
- Track projects and produce weekly progress reports
- Assist with specs, changes and finalizing
- Facilitate questions regarding projects and research information
- Maintain tracking system for projects
- Record minutes from Project Manager meetings
- Answer phones and direct calls
- Sort and distribute incoming mail and faxes
- Review and attach Invoices with Packing slips
- Type memos, correspondence, reports, and other documents
- Make travel arrangements
- Prepare outgoing mailings and labels, including emails and faxes
- Organize and maintain filing system
- Coordinate client or vendor lunches, including set-up and clean-up
- Reserve conference rooms
- Coordinate with internal support departments
- Order and maintain supplies
- Arrange equipment maintenance or set-up
- Keep the department calendar and roster
- Occasional project assistance for managers
- Assist in Power point presentations
- Help coordinate clerical needs of special projects
- Make copies of printed material
- Additional duties as assigned by supervisor to assist in the overall success of the department and practice.
Additional Duties and Responsibilities:
- Performs other duties as assigned
- Understand and adhere to policies and procedures
- Accept and incorporate changes or new ideas into daily work
- Provide service in a responsive, timely and accurate manner
- Cooperate with team members to accomplish departmental goals
- Interact professionally with contacts and fellow employees
Education and/or Experience:
- High School degree or equivalent.
- Minimum (2) two years office/clerical experience.
- Minimum (1) year special projects experience.
- An advanced knowledge of Microsoft Word, Excel, and PowerPoint required.
- Excellent organization skills
- Excellent attention to detail
- Communication skills
- Ability to handle multiple tasks.
- Ability to perform routine mathematical calculations
- Ability to maintain confidentiality
- Ability to maintain accuracy
- Recognize priorities and take action; make productive use of time
- Attempt to create new ideas or new procedures working as part of a group or individually
- Demonstrated service and success in teamwork and consistent high productivity and quality
Oncology Consultants is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
About Oncology Consultants
Oncology Consultants has been a premier adult medical oncology & hematology practice in Houston, TX for over 25 years. Our healthcare team is committed to provide state of the art cancer treatment in a caring environment as we continue to expand our oncology services in the metropolitan region.
Medical Center | Memorial City | Sugar Land | Katy | Willowbrook | Southwest Northwest | West Houston
Apply today. Our short application process takes less than 5 minutes with your phone, tablet or computer.